Our client is a full service construction management and general contracting firm specializing in commercial leasehold tenant improvements in the Greater Toronto Area. They work closely with all design firms to identify all construction requirements during the design phase.
RESPONSIBILITY
- Meet with PM daily to review workload, tasks, to-do list, schedule, etc. to ensure work completed accurately and on-time
- Meet with PM to review Submittals | Subcontracts | RFI PCO | CO | ICO | Minutes | Logs etc.
- Input all documentation required into Jonas – daily, maintaining logs and outputs.
- Set-up and maintain project job folders and Jonas’s data upload
- Order project insurance cert
- Subcontracts – prepare, distribute, monitor and track – returned executed within 7 days
- Monitor and track subcontractor insurance, licenses, approvals, signatures, requirements, and documentation required
- Manage, download, print and coordinate all drawings, specifications, addenda, updates, schedules, etc. to site
- Monitor and manage Royalty Suite documents | logs | folders | shop drawings | RFI | PCO | CO | Minutes etc.
- Manage submittal process – log | approval coordination / documentation / downloads
- Prepare binder of approved submittals for all materials and get to site
- Change orders – prepare, distribute, monitor and track – returned executed within 7 days
- Manage Change Order files and documentation
- Call subcontractor and supplier to obtain quotes for Subcontract agreements and PO’s documents
- Obtain PCO pricing and put into Jonas and prepare
- Assist PM prepare and track RFIs, PCOs, COs, site instructions and directions
- Attend and document preconstruction meeting, Site Meetings and Post Construction meetings
- Prepare and distribute meeting minutes and schedule updates
- Assist with subcontractor contact, correspondence, and procurement
- Prepare at customer billing by 25th and obtain all releases to customer by 5th
- Prepare job invoice for subcontract | PCOs | COs | Workorders (t&m) – approve by PM
- Prepare and submit schedule of values
- Manage and monitor subcontractor lien releases
- Prepare billing quantity sheets, t and m documents, tax exempt, certs
- Assist with procurement – equipment / materials / tools / subs
- Assist PM to track and record safety meeting reports
- Collect site supervisors two week look ahead schedules, to distribute
- Prepare and distribute progress meeting minutes and schedule updates
- Order project insurance, bonds
- Obtain, manage, prepare all close-out documents, as-builts, warranties – within 2 weeks
- Assist pm with obtaining permits
- Review and improve company templates and systems
- Executive coordination
- Scheduling organization
- Communication assistance (phones, e-mail, fax, transmittals)
- Consultant coordination
- Corporate events involvement
- Committee member for future events
Benefits
- 3 week vacation
- 100% paid healthcare, dental, prescription, vision
- Health & Wellness program
- Mobile phone allowance
- Work Boot programs
