We are currently seeking an Executive Assistant to join our team. Reporting to both the CEO and President, the successful candidate will provide complex administrative support to the executive team. Key responsibilities include:
• Assisting in the management and organization of calendars, schedules, and communication
• Maintaining calendars, to-do lists and contacts
• Reviewing emails; maintaining, filing and updating email folders
• Flagging important communications and following up to ensure responses as required
• Typing correspondence, emails, meeting minutes, reports, etc.
• Booking appointments and meeting as required
• Keeping CEO on-track with follow-ups regarding meetings, relationships, etc.
• Following up with other members of the Partner Group as required (CEO, President, VP of Operations, VP of Project Management)
• Organizing concert and sporting events tickets
• Managing travel itineraries
• Providing support for internal and external company events
• Supporting internal improvement initiatives lead by the CEO and President (i.e.: town hall meetings, quarterly reviews, holiday parties, etc.)
• Building networking
• Supporting the CEO and President completing various personal administrative tasks (i.e.: processing health claims, personal expenses, etc.)
This role requires the highest level of professionalism and confidentiality. You possess the ability to manage competing priorities and prevent details from slipping through the cracks. Additionally, the ideal candidate will have a can-do attitude and be an enthusiastic team player. Post-secondary education in office administration, business, human resources, or a related field is preferred.
As a member of the Flat Iron team, you demonstrate alignment with our core values in all aspects of your work: Bold, Open, Community. You’re committed to cultivating an inclusive and engaging work environment that attracts, develops and retains talent. You are committed to your own growth and development as demonstrated through continuous education and adoption of technology and digital tools that help improve the workplace.
