Job Description

Job Title: Document Controller
Role: Permanent
Location: Berkshire
Salary: £34,000 - £38,000 per annum plus Package

About
We are working with a leading fit-out company with over 22 years of experience in transforming spaces and creating inspiring environments. As an award-winning business, we design and build places where people love to work, collaborate, and grow. Our passion for delivering high-quality, functional, and innovative spaces drives everything we do, and we are proud to work with some of the most exciting brands in the industry.

The team is made up of creative thinkers, problem-solvers, and innovators. We believe that every space has the potential to enhance productivity and well-being, and our mission is to make that happen. Collaboration, inclusion, and forward-thinking ideas are at the core of everything we do.

Why Work With Us?
You’ll be joining a company that values people as much as projects. We foster a culture of trust, innovation, and work-life balance. Our team thrives on the opportunity to grow professionally and personally while contributing to exciting projects that make a lasting impact. Whether you’re starting out in your career or looking to take the next step, you’ll have the freedom to express your ideas and the support to make them happen.

What You Can Expect:

• A dynamic, supportive team that loves what they do and helps each other succeed.
• Opportunities to work on high-profile projects that challenge and inspire.
• A strong focus on well-being and work-life balance.
• Ongoing development and career progression.
• An inclusive culture where every voice matters and creativity flourishes.

Responsibilities and Tasks

• Operate document control processes across categories and classifications to ensure effective creation, management, recovery, and revision control.
• Produce reports relating to document control inboxes.
• Carry out routine document control activities including document release and publishing, query handling, transmittals, copying, scanning, and library management in line with the Document Distribution Matrix (DDM).
• Provide support on document numbering, metadata application, and the use of Document Management Systems (DMS), while ensuring compliance with document control procedures.
• Maintain and check accuracy of existing document records.
• Support departments with issuing, receiving, and tracking of documentation both electronically and in hardcopy.
• Ensure all submissions maintain a full ‘chain of evidence’ in line with compliance requirements.
• Support the Security Liaison Officer (SL) on site.

Skills and Experience

• Proven experience in document control with strong technical knowledge of Document Management Systems (DMS).
• Understanding of British Standards, legislation, and licence condition requirements.
• Awareness of government legislation relating to data protection and copyright law.
• Proficient user of Microsoft Office (Word, Excel, Outlook) with excellent attention to detail.
• Strong organisational skills and professional approach in all interactions.
• Knowledge of electronic file production, retention, and management.
• Familiarity with working on databases, technical documents, and drawings.
• Experience with file transfer portals.
• Strong interpersonal skills; able to collaborate effectively with a team.

Requirements

• Previous experience in a similar role.
• Security Clearance (SC) – existing clearance would be advantageous.