Job Description

Job Title: Project Controls & Administration Coordinator
Location: Vancouver, BC
Industry: Civil Construction

Overview:
A well-established civil contractor in Vancouver is looking for a detail-driven Project Controls & Administration Coordinator to support project and business operations. This role sits in the office and reports directly to the Business Manager, playing a key part in subcontractor management, cost control, project reporting, and general administration.

Perfect for someone with a construction or engineering background who enjoys the operational side of project delivery.

Key Responsibilities
Project Controls & Cost Management

• Assist with project cost tracking, coding, and forecasting
• Monitor budgets, variances, and financial performance
• Support preparation of monthly cost reports and project KPIs
• Maintain accurate project documentation and data integrity

Subcontractor Payments & Coordination

• Process subcontractor progress claims and ensure timely payments
• Review, verify, and track supporting documentation
• Coordinate with project managers to resolve discrepancies
• Maintain logs for contracts, invoices, and approvals

Administration & Reporting

• Prepare and update project schedules, logs, and documentation
• Support internal reporting to the Business Manager
• Maintain organized digital and paper filing systems
• Assist with procurement documentation and change orders
• General office and project administration as required

Qualifications

• Background in construction, civil engineering, or a related field
• Experience with project controls, cost tracking, or contract administration
• Strong numerical accuracy and attention to detail
• Proficient with MS Office (Excel essential); experience with construction software is an asset
• Excellent communication and organization skills
• Ability to work collaboratively with field and office teams

What They Offer

• Stable, long-term opportunity with a reputable Vancouver civil contractor
• Collaborative team environment with growth potential
• Competitive compensation package