Job Description
Apply Now
Project Controls & Administration Coordinator
- Listed: 18 Nov 2025
- Civil Engineering & Infrastructure
- British Columbia - Vancouver
Job Title: Project Controls & Administration Coordinator
Location: Vancouver, BC
Industry: Civil Construction
Overview:
A well-established civil contractor in Vancouver is looking for a detail-driven Project Controls & Administration Coordinator to support project and business operations. This role sits in the office and reports directly to the Business Manager, playing a key part in subcontractor management, cost control, project reporting, and general administration.
Perfect for someone with a construction or engineering background who enjoys the operational side of project delivery.
Key Responsibilities
Project Controls & Cost Management
Location: Vancouver, BC
Industry: Civil Construction
Overview:
A well-established civil contractor in Vancouver is looking for a detail-driven Project Controls & Administration Coordinator to support project and business operations. This role sits in the office and reports directly to the Business Manager, playing a key part in subcontractor management, cost control, project reporting, and general administration.
Perfect for someone with a construction or engineering background who enjoys the operational side of project delivery.
Key Responsibilities
Project Controls & Cost Management
- Assist with project cost tracking, coding, and forecasting
- Monitor budgets, variances, and financial performance
- Support preparation of monthly cost reports and project KPIs
- Maintain accurate project documentation and data integrity
- Process subcontractor progress claims and ensure timely payments
- Review, verify, and track supporting documentation
- Coordinate with project managers to resolve discrepancies
- Maintain logs for contracts, invoices, and approvals
- Prepare and update project schedules, logs, and documentation
- Support internal reporting to the Business Manager
- Maintain organized digital and paper filing systems
- Assist with procurement documentation and change orders
- General office and project administration as required
- Background in construction, civil engineering, or a related field
- Experience with project controls, cost tracking, or contract administration
- Strong numerical accuracy and attention to detail
- Proficient with MS Office (Excel essential); experience with construction software is an asset
- Excellent communication and organization skills
- Ability to work collaboratively with field and office teams
- Stable, long-term opportunity with a reputable Vancouver civil contractor
- Collaborative team environment with growth potential
- Competitive compensation package
