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Will Aitken

Will Aitken

Recruitment Consultant

Project Manager - Commercial Interiors

  • Listed: 12 Apr 2024
  • General Contracting
  • Ontario - Toronto

We are partnered with a high end commercial interiors company, who is based in Mississauga. They are looking for a enthusiastic, hard working project manager to join their ever expanding team. 

The Project Manager (PM) role falls within the Project Management Team, under the Production department subheading. The PM plays a vital role in working amongst the Project team and ultimately reports to the Operations manager and Director of Construction. The PM coordinates Site Management services in alignment with General Superintendent.


Experience 
  • Experience running a project team Full understanding of the MS Office suite
  • 2 -5 years experience as a Project Manager Has a complete project accounting understanding.
  • Construction Knowledge or Trade background Understanding of professional standards
  • Understanding of proper documentation Understanding of MS Project / Permits / O.B.C
  • Full Project cycle and Closeout completion Able to Complete CM or Lump Sump Projects

Accountability
  • Coordinate, lead and manage project team
  • Complete projects on | under budget
  • Complete self-performed work on-budget
  • Manage and update project finances, budget, and costs
  • Approve, update, monitor and track all job costs in a timely manner
  • Communicate and review estimates | budgets, and job costs with the site supervisor
  • Complete projects on / ahead of schedule
  • Communicate and review updated schedule with production and site managers
  • Review and monitor a 2-week look-ahead schedule with the site manager weekly
  • Complete projects per contract, approved cos, plans and specs
  • Administer and create subcontractor contracts
  • Manage pc, site manager to meet project goals
  • Manage and update the overall project schedule as required
  • Negotiate, procure, and write all subcontractors scope
  • Procure and order all project materials in preconstruction
  • Manage contract and documentation requirements
  • Manage project quality control through the punch list system - zero deficiencies
  • Manage project quality control - zero call-backs
  • Manage change order process and documentation with field and customer
  • Get change orders approved prior to starting work
  • Prepare and submit payment invoices and cos monthly
  • Client relationships - meet customer expectations
  • Pro-active and timely customer communication
  • Communication, documentation, meetings, risk management, RFIs, PCOs, COs, ICOs submittals, transmittals, and associated logs as part of the software
  • Manage subcontractor contracts, payments, and performance
  • Manage self-performed work performance
  • Manage timely submittal process and approvals
  • Obtain and manage bonds, insurance, and certified payroll through the correct RGC channels
  • Obtain and manage all permits and approvals where required
  • Mentor, manage and train pcs, ss, and production teams
  • Coordinate with the production manager on project requirements
  • Manage and update the project’s overall job schedule and crew tracking

Responsibility
  • Meet with the Operations manager and/or Director for overall project review update and job cost tracking – bi-weekly at 1:1s
  • Manage, coordinate and delegate to project coordinators tasks and assignments
  • Manage and update the project’s overall master schedule – where applicable with the software
  • Manage, develop and update project schedule – submit/conform to contract / get approved
  • Review the 2-Week look-ahead schedule with the site manager weekly
  • Review and communicate contract documentation
  • Update progress applications and prepare accurate costs to complete monthly by 15th
  • Track job cost labor production hours and equipment with SS
  • Meet with the Operations manager and/or Director monthly for project review meeting update
  • Negotiate, award, and write all subcontracts, within two weeks of contract award
  • Make sure all subcontracts and P.O’s get executed within 14 days or within the project requirement to meet the schedule
  • Issue master schedule with PO
  • Review, approve and obtain signatures required for contracts, subcontracts, and change orders prior to work
  • Approve and obtain the signature required for contracts, subcontracts, and change orders prior to work
  • Change orders - communicate with the project team and notify the customer to get PCO approval prior to starting extra work – change order in hand prior to commencing
  • Manage and keep change orders current - price and submit within 7 days
  • Maintain PCO | CO log and document all project issues, changes, directions
  • Documentation timely and submit all delays RFI | PCO | CO etc. For approval asap
  • Never do extra work without prior approval of the Operations manager and/or Director of Construction
  • Control commissioning and closeout schedule – 1 month prior to occupancy
  • Create a list of all required submittals and manage the submittal process
  • Create a list of all required transmittals and manage the transmittal process
  • All submittals submitted within 21 days of contract and approved within 7 days
  • Manage and coordinate all updated project plans and specifications with field and subcontractors
  • Manage project invoice payment process within contractual requirements and/or in conjunction with Prompt payment guidelines
  • Obtain all bonds, insurance, permits, etc. Within ten days of the contract execution
  • Approve all timesheets | and invoices every Tuesday, verify cost codes and review with the site manager for accuracy
  • Keep customers informed – prepare and publish All software weekly
  • Daily communication with the site supervisor
  • Champion pre-construction | site mobilization | site meeting | post-construction meetings throughout the entirety of the project.
  • Confirm All software is updated, and documentation is reviewed
  • Visit jobs – bi-weekly at a minimum,
  • Attend and manage client site meetings weekly or minimum every two weeks | or where required
  • Coordinate pre-construction meeting upon award LOI (Letter of Intent)
  • Champion pre-construction meeting and site mobilization and safety meeting onsite with subs and suppliers prior to the job starting
  • All software and correspondence are updated weekly
  • PM review site-specific safety plan in place and maintained | COR sign off monthly
  • Prepare and issue a commissioning closeout schedule 1 month prior to substantial completion
  • Manage project close-out procedures and documentation - submit within one week of final
  • Manage and complete the project punch list within two weeks prior to completion
  • Make sure the project has an LOI or PO (sales order) funded prior to issuing purchase orders
  • Attend and manage customer job site meetings as required
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