About the Company: The company we represent has been an established name in industry now for over 25 yrs, currently turnover £160m and are a privately owned specialist sub-contractor with expertise in groundworks & RC Frames projects to the value of £25m. They operate mainly in South East of England, predominantly London based, and have become well known as being one of the most professional and technically strong sub-contractors in the UK, with good safety regulations in place, their own plant, and a strong senior management team that have all been there for over 10 years now.
 
About the role: The office manager role revolves around various admin tasks and document control. The two systems used to support the admin role are Biosite, timekeeping & workforce management system, and PpAC, an identity checking service. Training will be provided for both systems. The main admin tasks consist of booking and organising all site inductions, liaising with all inductees and subcontractors regarding induction procedures and outstanding documentation, Biosite registrations, PpAC ID Scan checks, as well as weekly timesheets & expenses. The document controller role will require uploading documents onto the system following the protocol, downloading drawings and documents, tracking latest revisions and approvals, dealing with rejected documents and comments etc. It will also require distributing all information to the relevant parties, tracking documents issued for action and notifying the team to take appropriate action on the pending documents. These tasks will be done using software such as Conject BIW, Aconex, Asite, 4Projects.
 
Other tasks & responsibilities:

  • Maintaining the structure and filling systems across the project and ensuring the general instructions are followed by all
  • Collating, filing, and scanning all personnel documentation following GDPR
  • Maintaining and tracking site personnel movements for weekly timesheets and reports
  • Responsible for logistics – booking and managing deliveries (various systems)
  • Providing administrative support to the project team – general queries, creating various reports etc
  • Assisting the PM with the development of the monthly progress report (CVR)
  • Collecting & collating information and documentation for the H&S department – managing training records; distributing RAMS to site operatives & supervisors etc
  • Assisting the Plant/Buying department & storeman with plant, materials, monthly reports etc
  • Providing monthly environmental reports to PC
  • Issuing weekly reports to PC – H&S site team inspection reports, Toolbox Talks, Briefing Sheets etc
  • Assisting the team with O&M manuals and handover documentation
  • General administration office duties – scanning, photocopying, printing and collating documents as well as filing (hard copies and electronic copies); undertaking office management duties such as maintaining the good running of the internet & printer and monitoring office supplies (stationery etc)

 
 
Qualifications & job requirements

  • Level 3 Diploma in Business Administration/ Level 2 NVQ in business admin – desirable but not mandatory
  • Strong Administration skills with minimum 2 years’ experience in the construction sector
  • Knowledge in document control using software such as Conject BIW, Aconex, Asite, 4Projects
  • PC literate with competency in Microsoft Word, Excel, Outlook
  • Knowledge of office management responsibilities, systems and procedures
  • Strong organizational and planning skills
  • Ability to liaise and manage all site paperwork
  • Attention to detail
  • Ability to multitask and work under pressure
  • Excellent communication skills

About the Benefits: You will be afforded every opportunity to develop and progress your career. In turn you will also receive and excellent package and be working on prestigious projects in Central London.

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