Job Description

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Chris Moroney

Director Canada

Accounts Payable/Accounts Receivable/Office Administrator - Construction

  • Listed: 12 Feb 2024
  • Civil Engineering & Infrastructure
  • Ontario - Toronto
AP/AR/Office Administrator - 3+ Years

A well-established family-owned civil construction contractor that specializes in capital infrastructure works across Toronto is looking for an AP/AR/Office Administrator to join a dynamic team environment. With a fast-moving and hands-on company, flexibility in duties is a MUST!

Reporting to the Accounting Manager/Controller, the AP/Office Administrator will play a key role in administering the Accounts function in a high-volume and energized environment. The right hire must be able to interact effectively with Project Managers, Executives, Accounting/Finance staff, and vendors daily.


• Process various types of accounts transactions including data entry of vendor invoices,
expense reports, manual and emergency check requests, wires, etc.
• Process daily and weekly accounting functions for multiple sites and vendors ensuring all deadlines are met in a high-volume environment.
• Assist site team, client, and vendors with issues or questions as they arise.
• Ensure appropriate approval before processing, including matching Purchase Orders and adhering to the company’s policies and procedures.
• Reconciliation of vendor statements for missing invoices and resolution of aged items.
• Communicating with suppliers to discuss invoices and resolve issues.
• Process cheques and electronic payments, including coordinating the release of funds with the Treasury
and distributing payments.
• Banking duties, deposits, and administrative duties as required.
• Ad-hoc projects where applicable.

• Minimum of 3 years of progressive experience in an accounting role within a construction setting.
• Experience with processing invoices in Yardi is an asset or similar ERP systems.
• Familiar with the construction industry and unions would be preferred.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organization skills.
• Strong in Microsoft Office – Word and Excel.
• Willingness to take on new challenges, responsibilities, and assignments.
• A desire to work within a diverse, collaborative, and driven professional environment.

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