Job Description

Project Coordinator - Underground Utilities
Location: Calgary, AB

A well-established underground utilities contractor with 40+ years of experience delivering deep civil services across Calgary and surrounding areas.
 
The company is indemnified with the City of Calgary and specializes in inner-city redevelopment, commercial and residential infills, and subdivisions.

This organization offers an engaging, collaborative work environment for professionals who want to build long-term careers in the underground construction industry.

The Opportunity
We are seeking an experienced Project Coordinator with a strong background in Underground Utilities to support multiple projects from initiation through close-out. This role is ideal for someone who thrives in a fast-paced, operations-driven environment and enjoys being closely involved with field teams.

Key Responsibilities Project Coordination

• Manage multiple projects throughout their full lifecycle (start to finish)
• Support Superintendents, Project Managers, and Foremen to ensure successful project delivery

Pre-Construction

• Coordinate project setup, scheduling, and resourcing
• Prepare and manage permits, locates, and all required documentation prior to construction
• Liaise with internal departments, sub-trades, consultants, and clients to ensure readiness
• Work closely with operations to maintain schedules, budgets, and deadlines

Construction Phase

• Maintain clear, professional communication between office, field, and operations teams
• Coordinate material orders, equipment requirements, and sub-trade scheduling
• Track and communicate scope changes throughout the project lifecycle
• Respond to inquiries from sub-trades, developers, engineers, and clients in a timely and accurate manner
• Ensure compliance with safety, environmental, legal, and contractual requirements
• Actively support and promote the company's Health, Safety & Environment (HSE) program

Post-Construction / Close-Out

• Complete final documentation, progress estimates, and project close-out requirements
• Track CCCs, FACs, and all remaining deficiencies
• Participate in close-out reviews and lessons learned sessions

Additional Responsibilities

• Obtain and evaluate quotations prior to issuing purchase orders
• Coordinate hauling permits and ensure transportation compliance
• Assist with maintenance coordination for light and heavy equipment fleets
• Build and maintain strong client and stakeholder relationships
• Contribute operational insights to support continuous improvement
• Play an active role in fostering a professional, positive, and collaborative work culture
• Ensure legislative compliance across all levels of operations

Qualifications

• Degree or Diploma in a related field
• 3+ years of experience as a Project Coordinator within Underground Utilities or a similar civil construction environment
• Additional training in Safety, Procurement, Project Management, IT, or Equipment Maintenance is considered an asset
• Strong verbal and written communication skills
• Proven ability to manage multiple crews and projects simultaneously
• Calm, adaptable, and solutions-focused approach in dynamic project environments