Job Description

Accounts Payable / Administrative Assistant
 
Location: London, ON
 
Employment Type: Full-Time, Permanent
 
Work Arrangement: In-office, 5 days per week

Salary: $65,000 - 80,000
 
Industry: General Contracting / Construction (Must have experience working with Unionized and Non-Union Employees)
 
About the Opportunity:
 
Our client, a reputable General Contractor based in London, ON, is looking to add an Accounts Payable / Administrative Assistant to their team. This is an excellent opportunity for an organized and detail-oriented professional with experience in accounting administration, invoice processing, and office support within a construction or professional services environment.
 
Responsibilities:

• Process accounts payable invoices accurately and in a timely manner.
• Match invoices with purchase orders, packing slips, and supporting documentation.
• Prepare cheque runs, EFT payments, and vendor payment packages.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate records of invoices, payments, and supplier information.
• Assist with job costing, coding invoices, and tracking project-related expenses.
• Support project teams with administrative tasks, documentation, and filing.
• Prepare and maintain purchase orders, contracts, change orders, and project files.
• Answer phones, respond to emails, and assist with general office coordination.
• Liaise with vendors, subcontractors, suppliers, and internal team members.
• Assist with month-end reporting and other accounting-related duties as required.
• Provide administrative support to management and project staff.

Qualifications:

• 2+ years of experience in accounts payable, accounting administration, or office administration.
• Experience in the construction industry or with a General Contractor is considered an asset and has to have experience working with unionized and non-union employees.
• Strong attention to detail and accuracy when processing invoices and documentation.
• Familiarity with job costing, purchase orders, invoices, and vendor accounts is preferred.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• Experience with construction/accounting software is considered an asset.
• Strong organizational, communication, and time-management skills.
• Ability to work in a fast-paced office environment and manage multiple priorities.
• Professional, reliable, and comfortable working in-office 5 days per week.

What's Offered:

• Competitive compensation based on experience.
• Full-time, stable employment with a reputable General Contractor.
• Collaborative and supportive office environment.
• Opportunity to work closely with accounting, project management, and operations teams.
• Long-term growth opportunity within the construction industry.

If you are an organized Accounts Payable / Administrative professional looking to join a General Contractor in London, ON, we would like to hear from you. Send your resume to jamal.grant@ssaltd.com