Job Responsibilities
- Payroll and Account Receivables / Payables
- Responsible for proper reconciling of all invoices sent by suppliers and sub-trades
- Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for entry on a current basic
- Input invoices for payment
- Prepare and remit all Government remittances – payroll/EHT/HST taxes, Union remittance, and WSIB
- Manage & perform weekly payroll for 20-30 employees (UA Local 46 Plumbers & Steamfitters)
- Manage and prepare ROE and WSIB accident claim forms on a timely basis
- Manage and Prepare T4 summary and slips
- Manage & prepare bi-weekly vendor EFTs and/or cheques for mailing
- Maintain a listing of accounts payable & receivable
- Manage receivable collections and monitoring
- Maintain the general ledger
- Maintain updated vendor files and records
- Print and distribute monthly financial reports
- Maintain & perform monthly Bank reconciliation
- Maintain Job costing & reports
- Establish and maintain confidential casual employee files
- Verify pay amounts, hours of work, deductions, etc
- MANDATORY QUALIFICATIONS:
- 10+ Years of strong full set of accounting experience
- 2+ Years of (of the 10+ years) experience specifically with SAGE 100 Contractors Edition Accounting software for all accounting purposes (Payroll, Accounts payable, and Accounts Receivables).
- ‘Construction Accounting’ i.e. Knowledge/Experience of
- Sub Trades / Vendors
- Holdbacks
- Purchase Orders
- Union Employees
- Year-end closing and analysis procedures
- Strong experience with Microsoft Office Suite (MS Office, MS Excel, MS Email, etc.)
- The ability to work effectively with minimal supervision.
- Superior communication, interpersonal skills, and customer service skills combined with strong attention to detail and a high degree of integrity and confidentiality.
- Provide administrative support: (In order to ensure effective and efficient office operations)
- File Maintenance both hard copy and digital PC organization
- Communications with WSIB, Commercial Insurance & Bonding Surety Companies
- Daily mail collection and sorting
- Administering Incoming and outgoing courier services
- Administering incoming phone calls (directly related to Accounting Phone Line extension)