Job Responsibilities

  1. Payroll and Account Receivables / Payables
  • Responsible for proper reconciling of all invoices sent by suppliers and sub-trades
  • Verify that transactions comply with financial policies and procedures
  • Prepare batches of invoices for entry on a current basic
  • Input invoices for payment
  • Prepare and remit all Government remittances – payroll/EHT/HST taxes, Union remittance, and WSIB
  • Manage & perform weekly payroll for 20-30 employees (UA Local 46 Plumbers & Steamfitters)
  • Manage and prepare ROE and WSIB accident claim forms on a timely basis
  • Manage and Prepare T4 summary and slips
  • Manage & prepare bi-weekly vendor EFTs and/or cheques for mailing
  • Maintain a listing of accounts payable & receivable
  • Manage receivable collections and monitoring
  • Maintain the general ledger
  • Maintain updated vendor files and records
  • Print and distribute monthly financial reports
  • Maintain & perform monthly Bank reconciliation
  • Maintain Job costing & reports
  • Establish and maintain confidential casual employee files
  • Verify pay amounts, hours of work, deductions, etc
  • 10+ Years of strong full set of accounting experience
  • 2+ Years of (of the 10+ years) experience specifically with SAGE 100 Contractors Edition Accounting software for all accounting purposes (Payroll, Accounts payable, and Accounts Receivables).
  • ‘Construction Accounting’ i.e. Knowledge/Experience of
    • Sub Trades / Vendors
    • Holdbacks
    • Purchase Orders
    • Union Employees
  • Year-end closing and analysis procedures
  • Strong experience with Microsoft Office Suite (MS Office, MS Excel, MS Email, etc.)
  • The ability to work effectively with minimal supervision.
  • Superior communication, interpersonal skills, and customer service skills combined with strong attention to detail and a high degree of integrity and confidentiality.
  1. Provide administrative support: (In order to ensure effective and efficient office operations)
  • File Maintenance both hard copy and digital PC organization
  • Communications with WSIB, Commercial Insurance & Bonding Surety Companies
  • Daily mail collection and sorting
  • Administering Incoming and outgoing courier services
  • Administering incoming phone calls (directly related to Accounting Phone Line extension)

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